BE IT REMEMBERED that the Board of Directors met in the Clubhouse, Hide-A-Way, Pearl River County, Mississippi, on the 14th day of February and the following proceedings were had and done.
The regular monthly meeting was called to order by President, Kathy Busco.
The roll call is as follows:
Kathy Busco Present
Ray Holman Absent
Jim Wells Present
Jim Danton Absent
John Rodish Present
Dominic Verona Absent
Don Williams Present
All members of the Board were present or accounted for.
The Security Contractor’s Report was presented for December 2006 and January 2007.
The Chair entertained a motion to waive the reading of the Minutes of the Board meeting of December 13, 2006. John Rodish acknowledged the motion, Don Williams seconded the motion. Unanimously approved.
The Chair entertained a motion to approve the Minutes of the Board meeting of December 13, 2006. John Rodish acknowledged the motion, Don Williams seconded the motion. Unanimously approved.
Manager’s Report
1. On January 25th, the CD with Edward Jones was renewed for 12 months at 5.25%.
2. The year end audit began on September 30th with Whitfield & Company PC. The new fiscal year began October 1st. The audit is being delayed due to staffing issues being experienced at Whitfield & Company.
3. On December 7th, HAWL paid Pearl River County $15,362.09 for property taxes.
4. The new gate cards and car, boat, and golf cart decals are now on sale now with a deadline of April 2nd.
5. Per the Picayune City Council request, HAWL closed the use of our Southgate exit on December 15th. This location was used on weekdays for exit only from 6:30 am to 8:30 am and was up to 200 cars per day. On January 30th, the city barricaded this exit after HAWL repeatedly tried to resolve. HAWL has now taken legal action to have this matter resolved.
6. The maintenance department installed new decking and replaced one dock at the West Marina.
7. Last month, a new blower and filter system was installed at our treatment plant by Gulf States Engineering at a cost of $1,633.57.
8. 102 septic tanks were inspected in December and January: 80 were okay, 13 required pumping, and 9 had fill line issues.
9. A five year comprehensive warranty for our new generator at Well #3 was purchased from Kossen Equipment at a cost of $1,870.00.
10. A new freezer motor from Arctic Refrigeration was installed in the restaurant at a cost of $2,289.54.
11. An insurance payment of $13,683.33 was received last month from Essex Insurance Company for our old backhoe.
12. The following is a report of our delinquent accounts:
1 account is on a payment plan $ 133.04
46 accounts are in the process of being worked in-house $ 6,854.31
18 accounts have received judgments $ 32,549.40
Total $ 39,403.71
$12.00 late fee: 225 accounts were assessed in December and 255 accounts were assessed in January.
STANDING COMMITTEE REPORTS
1. Architectural/Variances - Presented by Kathy Busco in Dominic’s absence.
The number of houses to date, including new home construction in this report are 926. The architectural committee approved the following: (1) home demolition, (1) 4’ chain link fence, (7) 6’ wood fences, (1) patio, (1) culverts, (6) bulkheads, (5) bulkheads repaired, (4) storage sheds added, (1) French drain, (2) docks added, (2) decks added, (2) concrete drives, (1) bathroom remodel, (1) concrete pad and (1) new boathouse and dock.
2. Finance Committee Report – Presented by John Rodish in Jim’s absence.
John Rodish gave the Treasurer’s Report as follows:
$ 1,881.13 Hancock Bank Checkbook Balance (Operating Account)
1,200.00 Petty Cash
1,364.76 Cash – Payroll
$ 4,445.89 Total Checkbook, Payroll, and Petty Cash
$ 56,421.68 Hancock HIMMA Savings
37,185.54 BankPlus Capital Account
27,400.69 Regions Bank (formerly Union Planters Bank) Capital Account
64,570.50 First Southern Bank Money Market Account
47,236.65 First National Bank – Board Contingency Account
$ 232,815.06 Total Savings
$ 50,000.00 CD’s Bank Plus
40,000.00 CD’s Edward Jones
35,000.00 CD’s Regions Bank
$125,000.00 Total CD’s & Investments
TOTAL RESERVE $357,815.06
GRAND TOTAL $362,260.95
$ 171,956.82 Checks and Debits made 11/26/06 through 01/25/07.
$ 287,073.41 Deposits made 11/26/06 through 01/25/07.
On February 7, 2007, during the work session the Board of Directors reviewed checks #019528 through #019647 which were disbursed 11/26/06 through 01/25/07.
3. Security Safety, Fire Committee & Boat Sub-Committee – John Rodish
The Security Committee met on January 24, 2007. The docket for the Appeals Meeting was full requiring some cases to be scheduled for February’s meeting. Many of those appealing were speeders. Security is enforcing the speed limit for everyone’s safety and no one will be exempt from paying the fines.
There are some teenagers who are getting into serious trouble including drug issues. Not only is Security monitoring the situation, outside authorities are also aware of the problem and are investigating to find out who is involved. Parents of teenagers are encouraged to know where their children are going and with whom they are associating.
The update on the status of the Southgate exit’s closure is being posted on the website to give those interested the latest online. The bottom line in this issue is that there are no legalities giving the City the right to keep HAWL from using this gate. In light of this, HAWL is pursuing legal action against the City to insure the future use for not only one-way traffic but also for two-way traffic. Having the go-ahead for the latter will become increasingly more important since the road coming into HAWL has been annexed as a City road. This is due to the Beau Jardin development which will be on both sides. They will have seven roads of their own channeling traffic onto what currently has only HIDE-A-WAY LAKE traffic. Eventually, the Southgate exit will no longer just be needed as a convenience to those seeking easy access to the interstate during the morning rush hours but will be a necessity to all those who live here to prevent the additional congestion brought on by the growth in our area.
4. Parks and Recreation - Jim Wells
The Parks and Recreation Committee has been almost non-existent since Katrina. Mr. Wells, who is taking over the committee from Fay Davis, is trying to revive interest in the committee due to the impact it could have for our community. Assistance is needed in getting a committee together and anyone who would be willing to donate their time to work on some of the issues is certainly welcome.
5. Public Affairs – Kathy Busco
The committee, which now includes Ms. Busco and Mr. Danton, has been following up with regard to the annexation of Carriere and how it impacts HIDE-A-WAY. In addition, in a recent meeting with the City Manager, HAWL was referred to as an “island” in this community. Due to the accuracy of this statement, the committee is conducting a feasibility study as to the viability of HIDE-A-WAY becoming our own municipality. There are many questions which have to be answered before that information can be presented to the property owners but everyone will be kept posted as to the progress.
6. Lake Quality - Don Williams
Since there was not a meeting in January, the lake quality and rainfall information was presented for December and January.
Lake water samples were collected from four locations on January 3, 2007. Two samples were above the Mississippi’s standard for recreational waters. These results are attributed to the samples being taken shortly after a heavy rainfall.
Rainfall data for the month of December was measured at 6.84” which is 2.13” above the 30 year average of 4.71”; year-to-date average of 56.89” which is 6.34” below the 30 year average of 63.23”.
No lake water samples were collected in January due to the lake being down. The valve will be closed February 26th.
Rainfall data for the month of January was measured at 5.79” which is ¼ “ above the 30 year average of 5 ½”; year-to-date average 5.79” which is ¼ “ above the 30 year average of 5.55”. (Note: Year-to-date average rainfall figures are the same as the month of January 2007 since YTD averages are for only the one month.)
7. Long Range Planning – Ray Holman
No report was given.
8. Social Committee – Kathy Busco
New Years Eve went very well. There hasn’t been much since then; except the play, which wasn’t a Social Committee event but was very cute. The committee meets again in March at which time, the next flea market and the summer activities will be planned.
UNFINISHED BUSINESS
None
NEW BUSINESS
None
ADJOURNMENT
Motion to adjourn given by John Rodish, Don Williams seconded the motion. The meeting was adjourned by a unanimous vote of the Directors.
