BE IT REMEMBEREDthat the Board of Directors met in the Clubhouse, Hide-A-Way, Pearl River County, Mississippi, on the 8th day of March and the following proceedings were had and done.
The regular monthly meeting was called to order by President, Kathy Busco.
The roll call is as follows:
Kathy Busco, President Present
John Rodish, Vice President Present
Jim Danton, Secretary/Treasurer Present
Beth Ennis, Director Present
Donna Ruston, Director Present
Danny Stockstill, Director Present
Jim Wells, Director Present
All members of the Board were present or accounted for.
The Security Contractor’s Report was presented for February 2008.
The Chair entertained a motion to waive the reading of the Minutes of the Board meeting of February 13, 2008. Jim Danton acknowledged the motion, Danny Stockstill seconded the motion. Unanimously approved.
The Chair entertained a motion to approve of the Minutes of the Board meeting of February 13, 2008. Danny Stockstill acknowledged the motion, Jim Danton seconded the motion. Unanimously approved.
Manager’s Report
1. On February 1, 2008, the contract for the bridge maintenance project was signed with Pearl River Paving. The work should be completed in April.
2. On February 12, 2008, a contract was signed with Ace Metal Buildings and Components for a new enclosed 40’ x 80’ metal Maintenance building. The following costs will be additional: compaction test $300.00, Pearl River County permit $601.00, septic system estimate $1,800.00, plumber estimate $3,200.00, and plumbing fixtures estimate $700.00.
3. Request for Proposal for a computer software upgrade was submitted to TOPS, Jonas, and Aim Technologies. A respond date of March 17, 2008 was requested.
4. The new gate cards and car, boat, and golf cart decals are now on sale with a deadline of April 1st. After this date, entry will not be allowed with the old gold gate cards or decals.
5. At 10:30 am on March 15th, a meeting will be held at the lodge with the Security Committee, property owners, and a representative of the Pearl River County Sheriff Office to discuss the interest of the community in developing a Neighborhood Watch program.
6. The lake valve was closed on March 7, 2008.
7. The Maintenance Department removed the downed trees in the lake from the horseshoe area and some of the inlets.
8. As requested by the Mississippi State Department of Health, flow tests for both of our wells have been scheduled for next month.
9. Our water system financials (water rate) is in the process of being reviewed with Mississippi Rural Water Association. Results from this review will be presented at the next board meeting.
10. Thirty-six septic tanks were inspected in February: 28 were okay, 1 had fill line issues, and 7 require pumping.
11. The following is a report of our delinquent accounts:
51 accounts are in the process of being worked in-house $ 7,902.42
7 accounts have received judgments $ 8,964.63
9 accounts are being worked by attorney Rick Norton of Bryan Nelson Firm$ 21,468.53
Total $ 38,335.58
205 accounts were assessed the $12.00 late fee in February.
STANDING COMMITTEE REPORTS
Architectural/Variances – Jim Wells
The number of houses to date, including any new home construction in this report are 940. The architectural committee approved the following: (3) slab patios, (1) bulkhead, (1) culvert; (1) driveway; (1) new home, (1) dock rebuilt, (1) addition, (1) fence, and (1) shed.
Finance Committee Report – Jim Danton
$ 19,157.63 Hancock Bank Checkbook Balance (Operating Account)
1,200.00 Petty Cash
2,529.99 Cash – Payroll
$ 22,887.62 Total Checkbook, Payroll, and Petty Cash
$ 64,998.09 Hancock Bank – Business Resource
38,199.86 BankPlus Capital Reserve Account
52,335.93 Regions Bank (formerly Union Planters Bank) Capital Reserve Account
103,061.65 First National Bank Board Contingency Account
$258,595.53 Total Savings
$ 50,000.00 CD’s Bank Plus
40,000.00 CD’s Edward Jones
35,000.00 CD’s Regions Bank (formerly Union Planters Bank)
$125,000.00 Total CD’s & Investments
TOTAL RESERVE $383,595.53
GRAND TOTAL $406,483.15
$ 151,435.74 Checks and Debits made 01/26/08 through 02/25/08
$ 142,442.89 Deposits made 01/26/08 through 02/25/08
On March 5, 2008, during the work session the Board of Directors reviewed checks #020580 through #020660 which were disbursed 01/26/08 through 02/25/08.
Security Safety, Fire Committee & Boat Sub-Committee– John Rodish
Security Committee met on February 20, 2008, to discuss the revision of our violation forms and to review with our security what they want to see on the form. The Committee reviewed Diamondhead’s citation form to use as a pattern since it works very well for them. Next Saturday at 10:30 am is the Neighborhood Watch Meeting; we are hoping for a big turnout. The new sheriff and Detective Ismael Quiroz will be here on Saturday to help us put this together. Many times when something is going on, it is a tip from a home owner who aids our security in catching the offender. That is the key to Neighborhood Watch. If someone sees something suspicious, they call security and report it so it can be checked out. The Southgate issue is still in progress. We won the first go-around; Judge Williams said we do have grounds for a suit. The City of Picayune said we didn’t, but the judge ruled in our favor. It will be filed with the next level of court which will be Circuit Court unless the City of Picayune appeals the decision. If that happens, then the case will go to Jackson to the Supreme Court.
Lake Quality – Danny Stockstill
Lake-water samples were not collected in March due to the lake lowering
Rainfall data was not available at the time of this report.
Hide-a-Way Lake and Mississippi State University (MSU) have entered into a partnership whose goal is to control vegetation growth and maintain the quality of our lake’s environment and biology. The most feasible time to conduct the 2008 field study is during the spring when the growth of the aquatic vegetation is active. Thus, the first action is to determine the acid/base composition of the soil beneath the surface of our lake. The acidity/alkalinity of bottom types primarily establishes the pH level of the water within the lake. The pH level of the water is important as it controls the overall fertility of the lake by improving the production of unicellular plants that provide the basic food chain for fish and other biota. The production of these microscopic plants also reduce the water clarity which decreases the depth penetration of sunlight and thus, limit the growth of troublesome, light dependent vegetation rooted to the bottom.
Soil samples were collected at seven locations around the lake, and sent to MSU for their analysis. Upon completion of the soil sample analysis, additional field activities will begin on April 30, 2008, with follow-up dates scheduled or May 8 and May 15, 2008.
To address the obnoxious vegetation, the MSU EXTENSION SERVICE shall conduct a field assessment of Hide-a-Way Lake to identify vegetation types to be targeted for eradication, develop methodology of treatment, provide guidelines for proper application of herbicides, and monitor the results to determine additional treatments that may be required.
The MSU EXTENSION SERVICE shall also conduct a population study using a beach seine to capture and determine the species composition of fish in Hide-a-Way Lake. Recommendations and guidelines shall be provided by them to correct and/or maintain the proper ratios among fish populations to assure desirable production and viability among predator and prey species.
Long Range Planning– Kathy Busco
No new information to present.
Social Committee – Beth Ennis
With money earned from the 2007 Kid’s Day, the Social Committee was able to purchase seven crepe myrtles which were planted at the West Playground. Bayou Boys will be back for our Halloween and New Year’s banquets. We are putting together Welcome Packages to hand out to residents who are new to Hide-a-Way Lake. Local businesses and organizations are donating the information and gifts to place in the baskets. Surveys were mailed out with the March newsletter; the Committee is looking forward to ideas and suggestions for community wide activities. These surveys need to be returned by April 1. The Picayune on Stage Dinner Play has been sold out for both Friday and Saturday nights. We are looking forward to planning others in the future. Just a reminder that we have the Flea Market on May 3rd so everyone is encouraged to reserve a space and participate.
Public Affairs – Donna Rushton
The Public Affairs Committee has been dormant for the last couple of months but is in the process of being resurged. New committee members are being contacted and there should be a meeting later in the month to discuss activities.
UNFINISHED BUSINESS
None
NEW BUSINESS
ADJOURNMENT
Motion to adjourn given by Jim Danton, John Rodish seconded the motion. The meeting was adjourned by a unanimous vote of the Directors.
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KATHY BUSCO, PRESIDENT
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JIM DANTON, SECRETARY/TREASURER
