BE IT REMEMBERED that the Board of Directors met in the Clubhouse, Hide-A-Way Lake, Pearl River County, Mississippi, on the 10th day of February and the following proceedings were had and done.
The regular monthly meeting was called to order by President, Kathy Busco.
The roll call is as follows:
Kathy Busco, President Present
John Rodish, Vice President Present
Jim Danton, Secretary/Treasurer Present
Ron Scheuermann, Director Present
Donna Rushton, Director Present
Danny Stockstill, Director Absent
Jim Wells, Director Absent
All members of the Board were present or accounted for.
The Security Contractor’s Report was presented for December, 2009 and January, 2010.
The Chair entertained a motion to waive the reading of the Minutes of the Board meeting of December 9, 2009. Jim Danton acknowledged the motion, Ron Scheuermann seconded the motion. Unanimously approved.
The Chair entertained a motion to approve of the Minutes of the Board meeting of December 9, 2009. Donna Rushton acknowledged the motion, John Rodish seconded the motion. Unanimously approved.
Manager’s Report – Bruce Devillier
1. The year end audit has been completed by Kent Whitfield of Whitfield & Company P.C. An audit copy has been provided to each Board of Director member.
2. Property taxes in the amount of $18,335.98 were paid last month to Pearl River County.
3. Boh Bros. Construction was paid $219,676.20 for the capital improvement roadwork project that was completed at the end of December 2009.
4. Road striping of the newly repaved roads and some additional re-striping was completed last month. Robbie Robinson, Inc. was paid $4,982.28 for this capital improvement project.
5. A new boat motor for the Security boat was purchased from Mid Stream Marine. The resolution for this is forthcoming.
6. A new booster water heater was acquired for the restaurant from Grover Brothers for a total capital purchase cost of $1,717.89.
7. The spillway/dam maintenance was completed last month by our Maintenance Department. A total cost of $2,515.00 was paid to HSI Ready Mix and Farris Concrete Pumping, LLC for the materials and equipment used for this capital improvement project.
8. A water system chlorinator kit was purchased from Coast Chlorinator for a total capital purchase cost of $1,503.35.
9. Effective February 1, 2010, Southgate usage hours has been extended to Monday through Friday (excluding holidays) from 6:30 am – 8:30 am and 4:00 pm – 7:00 pm. Both of these time slots will be for exit and entry. However, only property owners with a valid Hide-A-Way Lake decal will be allowed entry, per court order.
10. Between November and January, 160 septic tanks were inspected. Of these, 153 were okay and there were 7 with issues. In January, all 52 treatment plants were inspected okay without any issues.
11. The sign-up period is still on-going for the connection to the Pearl River County Utility Authority sewer system. The deadline is February 26, 2010.
12. Effective with this month’s billing statement the new garbage rate is now $13.55 for Coastal Waste Services, which is based on the Consumer Price Index for this year.
13. The following is a report of our delinquent accounts:
78 accounts are in the process of being worked in-house $ 18,013.70
19 accounts have received judgments and/or being worked by attorney $ 40,786.97
Total $ 58,800.67
204 accounts were assessed the $15.00 late fee in January.
STANDING COMMITTEE REPORTS
Architectural/Variances – Jim Wells (read by Ron Scheuermann)
The number of houses to date, including any new home construction in this report are 947. The architectural committee approved the following: (3) new homes, (4) additions, (1) wood fence, (1) repair, (1) demolition, (1) bulkhead, (2) sheds, and (1) pool.
Scott Penton was nominated to the Architectural Committee to replace Ron Scheuermann. The Board approved Scott Penton’s appointment.
Finance Committee Report – Jim Danton
$ 33,415.34 BANKPLUS – Operating Account
1,200.00 Petty Cash
2,500.00 BankPlus – Payroll Account
$ 37,115.34 Total Checkbook, Payroll, and Petty Cash
$ 64,998.09 BANKPLUS – Business Resource Account
57,856.04 BANKPLUS Capital Reserve Account
32,532.76 Regions Bank Capital Reserve Account
79,642.14 First National Bank - Board Contingency Account
2,511.78 EDWARD JONES MONEY MARKET ACCOUNT
$237,540.81 Total Savings
$ 51,510.86 CD - BANKPLUS
40,000.00 CD - Edward Jones
35,000.00 CD - Edward Jones
25,000.00 CD – Edward Jones – Water System #1
25,000.00 CD – IberiaBank – Water System #2
$ 176,510.86 Total CDs
TOTAL RESERVE $414,051.67
GRAND TOTAL $451,167.01
$352,432.08 Checks and Debits made 11/26/09 through 12/25/09 from BankPlus Operating Account
$349,701.59 Deposits made 11/26/09 through 12/25/09 from BankPlus Operating Account
$157,451.11 Checks and Debits made 12/26/09 through 1/25/10 from BankPlus Operating Account
$156,733.50 Deposits made 12/26/09 through 1/25/10 from BankPlus Operating Account
On February 3, 2010, during the work session the Board of Directors reviewed checks #024131 through #024247 which were disbursed 11/26/09 through 1/25/10.
Security Safety, Fire Committee & Boat Sub-Committee – John Rodish
The Security Committee met on January 20, 2010. Security reported that they had over 35 pages of guests called in over the Thanksgiving holidays. This resulted in a wait time for anyone coming in through the inside gate since the guard had to go through all the pages until the guest’s name was found. We will, therefore, be looking at purchasing a new automated system to update the current system. Also discussed at the meeting, is the number of drivers who when stopped for a violation will not show their drivers license. There is a $100.00 fine for not complying when the license is requested. The Southgate is now open for entry and exit. Only those cars with current decals will be allowed entry. No commercial or towed vehicle can come through this gate as per the court order with the City of Picayune. If you use the Southgate, please show courtesy to our neighbors in Millbrook.
Lake Quality – Danny Stockstill
No report was given due to the lake being down.
Long Range Planning – Kathy Busco
We are working on the guardhouse at the Southgate, paving for roads, as well as a new computer program for the Security gate.
Social Committee – Ron Scheuermann
No report was given.
Public Affairs – Donna Rushton
The Public Affairs committee has not met so there is nothing to report.
There was an additional $600.00 donated to the Employee Christmas Bonus Fund which came in after the donation period was over and it will be held for next year’s Employee Christmas Bonus Fund. There were no Memorial Trees donated this month.
UNFINISHED BUSINESS
None
NEW BUSINESS
A resolution whereby the Board of Directors of Hide-A-Way Lake Club, Inc. approves the purchase of new boat motor for the Security boat.
WHEREAS the Security’s boat motor ceased to operate, and;
WHEREAS it was determined the old motor was too costly to repair, and;
WHEREAS after four (4) invitations for quotes went out and upon receiving four (4) quotes for a boat motor from the following:
Company Name Make Quote
Mid Stream Marine Yamaha 25HP $4,538.58
Cypress Cove Boating Center Yamaha 25 HP $4,687.20
Slidell Marine Honda 25 HP $4,809.00
Northlake Marine Suzuki 25 HP $5,656.08
NOW THEREFORE be it resolved that the Board of Directors of Hide-A-Way Lake Club, Inc. approves the capital expenditure of $4,538.58 for the purchase of a new boat motor for the Security boat from Mid Stream Marine.
Resolution offered by John Rodish seconded by Ron Scheuermann on this 10th day of February, 2010.
Kathy Busco – President For
John Rodish – Vice President For
Jim Danton – Secretary/Treasurer For
Ron Scheuermann – Director For
Donna Rushton – Director For
Danny Stockstill – Director Absent
Jim Wells – Director Absent
ADJOURNMENT
Motion to adjourn given by Jim Danton, Donna Rushton seconded the motion. The meeting was adjourned by a unanimous vote of the Directors.
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KATHY BUSCO, PRESIDENT
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JIM DANTON, SECRETARY/TREASURER
The results of the audit were presented by Kent Whitfield of Whitfield & Company, P.C.
