BE IT REMEMBERED that the Board of Directors met in the Clubhouse, Hide-A-Way, Pearl River County, Mississippi, on the 11^th day of July and the following proceedings were had and done.

The regular monthly meeting was called to order by John Rodish.

The roll call is as follows:

Kathy Busco                          Absent

Ray Holman                          Absent

Jim Wells                              Present

Jim Danton                            Present          

John Rodish                          Present          

Dominic Verona                    Present

All members of the Board were present or accounted for. 

The Security Contractor’s Report was presented for June 2007.

The Chair entertained a motion to waive the reading of the Minutes of the Board meeting of June 13, 2007.  Jim Danton acknowledged the motion, Jim Wells seconded the motion. Unanimously approved.

The Chair entertained a motion to approve the Minutes of the Board meeting of June 13, 2007. Jim Danton acknowledged the motion, Jim Wells seconded the motion. Unanimously approved. 

Manager’s Report

1.      The contract for repaving two miles of roads and the lodge parking lot has been signed with Huey Stockstill, Inc. at a cost of $214,200. The work is scheduled to be completed by August 31, 2007.

2.      On June 1, 2007, bid invitations for striping were sent to Gulf Coast Seal Coating, Robbie Robinson, Inc., Traffic Control Products, J. C. McCool, and A-1 Asplath. The bids were opened on June 20, 2007. The resolution to approve this project is forthcoming.

3.      New culverts were installed in the following five areas: 260’ of 12” culvert safety issues on East Lakeshore Drive, 12” on the lower lodge road, 18” at 303 West Lakeshore Drive, 18” at 527 West Lakeshore Drive, and 15” at 1506 East Lakeshore Drive. These culverts were needed before the repaving work could occur. 

4.      An additional vehicle was purchased for the Security Department fleet for $16,295.50 (total price) from Toyota of Slidell. With the increase in patrol adding to the already high mileage on the other trucks, this purchase will elevate the value of our security and assist in their meeting our community’s needs.

5.      The initial work for the 2007-2008 budget has began. A preliminary copy has been given to the Finance Committee for review. A draft will be given to the board at the next work session.

6.      Forty-one treatment plants were inspected during May and June.

7.      Dungan Engineering has completed the preliminary engineering report for the proposed low pressure sewer system in HAWL. Community meetings will be held on August 8^th and August 25^th.  

8.      The standard steel gauge for sheet metal exteriors has been changed in the building code from a minimum thickness of twenty-two to twenty-six gauge.

9.      A total of $5,680 was donated to this year’s fireworks fund. This amount includes $510 that was carried over from last year’s donations. The total cost for the fireworks display was $5,000. The remainder amount of $680 will be allocated towards next year’s fireworks show.

10. Our attorney has filed litigation papers in Pearl River County Chancery Court against the City of Picayune regarding the South Gate exit.

11. The following is a report of our delinquent accounts:

38 accounts are in the process of being worked in-house           $   7,378.66

15 accounts have received judgments                                              $ 26,454.10

                                                                                                      Total    $ 33,832.76

 212 accounts were assessed the $12.00 late fee in June.

STANDING COMMITTEE REPORTS

Architectural/Variances - Dominic Verona

The number of houses to date, including the new home construction included in this report are 937. The architectural committee approved the following:   (1) new home construction, (1) addition, (1) concrete patio, (5) fences, (1) shed, (1) in ground pool, (1) screen room, (1) carport added, (1) carport repair, (3) culverts, and (1) bulkhead.

Mr. Verona took the opportunity to say “thank you” to all the property owners who gave him the chance to serve on the Board. He commented that HAWL is fortunate to have a talented Architectural Committee with whom he has enjoyed working with for the last three years.

Finance Committee Report – Jim Danton

$   8,465.00   Hancock Bank Checkbook Balance (Operating Account)

      1,200.00   Petty Cash

    18,707.76   Cash – Payroll

$  28,372.76  Total Checkbook, Payroll, and Petty Cash

$   36,932.41  Hancock HIMMA Savings

     53,879.10   BankPlus Capital Account

     64,721.64  Regions Bank (formerly Union Planters Bank) Capital Account

     64,836.30  First Southern Bank Money Market Account

     97,960.33    First National Bank – Board Contingency Account

$  318,329.78  Total Savings

$ 50,000.00  CD’s Bank Plus

    40,000.00  CD’s Edward Jones

    35,000.00  CD’s Regions Bank

$125,000.00  Total CD’s & Investments

TOTAL RESERVE         $443,329.78

GRAND TOTAL              $471,702.54

$    95,681.56 Checks and Debits made 05/26/07 through 06/25/07.

$  146,634.88 Deposits made 04/26/07 through 05/25/07.

On July 5, 2007, during the work session the Board of Directors reviewed checks #019961 through #020026 which were disbursed 05/26/07 through 06/25/07.

       Mr. Danton reminded us that the total reserve would be going down in August due to the road and lodge parking repaving along with the striping of those areas. There was a substantial increase in the insurance deductible which means money has to be put aside to pay for any damages which might occur during this hurricane season. The striping project will be the last capital improvement project until probably the first of 2008. Mr. Danton also reminded us that HAWL pays for all the repaving and striping from internally generated funds; we receive no help from the county or the state.

Security Safety, Fire Committee & Boat Sub-Committee – John Rodish

The Security Committee met on June 20, 2007, to review changes to the gate entry procedures which has been implemented and is working very well. The south gate issue with the City of Picayune is still an ongoing problem. Since this will, undoubtedly, end up in court, there will not be a prompt resolution to this issue. In addition, the committee recommended that identifying signage (HAWL Maintenance) be put on our maintenance vehicles as a safety precaution. Some of our residents expressed concern about seeing the vehicles parked in various locations. It was agreed that signs will be put on the vehicles.

Next committee meeting will be on July 18, 2007.

Parks and Recreation  - Jim Wells

There was not a meeting of the Parks and Recreation Committee since members are still being recruited. Two individuals did volunteer but more members are needed. The committee is working with the Social Committee in regards to the overlapping of responsibilities. The input from the other committee will aid in defining the mission and future direction of the Parks and Recreation Committee.

Lake Quality– John Rodish

Lake-water samples were taken from six locations on June 9, 2007. All samples were below the maximum allowable Mississippi standard level for recreational waters.

Rainfall for the month of June was measured at 5.20 inches which was .28 inches below the 30-year average for June of 5.48 inches. Rainfall to date was 24.36 inches, which was 9.49 inches below the average of 33.85 inches.

Lake Quality Committee are looking into some questions for the sanitary (utilities) authority meeting but keep in mind that some day implementing sewage may become mandatory. As time goes on, the price for this service continues to increase.   

Long Range Planning – Ray Holman

       No report was given.

Social Committee – presented by Bruce Devillier

July 4^th activities went well even with the rain. There was plenty of security which resulted in a good family atmosphere. The rain did dampen spirits somewhat throughout the day – only three boats participated in the boat parade. The Piney Wood Cloggers gave a spirited performance. Finally, the weather cooperated for the fireworks so the evening ended with a bang.

The summer dance has been cancelled due to lack of reservations. Events are paid for by those individuals who make reservations to attend. The Social Committee in conjunction with Parks and Recreation are planning a great event coming up for the children. It is planned for the afternoon (3 p.m. – 6 p.m.) of Saturday, August 4^th, for children ages 3-12 (with a parent). Games and jumpers will be available for the children of Hide-A-Way.

For this fall, the Flea Market is planned for October 6. The weekend before Halloween (October 20^th) is the Halloween Dance. There will be a live band so everyone is encouraged to participate. 

Public Affairs – Presented by John Rodish

The committee met with the Board of Directors on July 5, 2007, to discuss the progress of our research into becoming incorporated into a city like Hide-A-Way Lake in Tyler, Texas. The difference in Texas law and Mississippi law is being researched by our legal counsel. A meeting with our counsel is being arranged in the very near future and the property owners will be kept abreast of any significant changes.

UNFINISHED BUSINESS

None.

Mr. Rodish took this opportunity to thank Mr. Verona for his service for the past three years. Mr. Verona has been Director of the Architectural Committee during the time of the most vigorous growth in Hide-A-Way’s history following Katrina. The committee has been very busy keeping up with all those changes. Mr. Danton has also served three years managing the finances and has done a great job. We are pleased he has agreed to serve three more years.

NEW BUSINESS

A resolution whereby the Board of Directors of Hide-A-Way Lake Club, Inc. approves the awarding of the contract for HAWL Striping Roads 2007 project.

WHEREAS Hide-A-Way Lake Club, Inc. will have two (2) miles of road repaving work in addition to the lodge parking lot, and;

WHEREAS the following six (6) locations have been determined that striping will be needed in the area of repaving;

WHEREAS after five (5) invitations to bid went out and upon receiving two (2) bid quotes for HAWL Striping Roads 2007 project from the following:

                                    Company Name                                Bid Amount

                                    A-1 Asplath                                     Declined to Bid

                                    Gulf Coast Seal Coating              Declined to Bid

                                    J. C. McCool                                   Declined to Bid

                                    Robbie Robinson, Inc.                $12,185.20

                                    Traffic Control Products              $12,142.00

and;

NOW THEREFORE be it resolved that the Board of Directors of Hide-A-Way Lake Club, Inc. approves the awarding of the contract for HAWL Striping Roads 2007 project to Robbie Robinson, Inc.

Resolution offered by Jim Danton seconded by Dominick Verona on this 11th day of July, 2007.

ADJOURNMENT

Motion to adjourn given by Jim Danton, Dominic Verona seconded the motion. The meeting was adjourned by a unanimous vote of the Directors.