BE IT REMEMBERED that the Board of Directors met in the Clubhouse, Hide-A-Way, Pearl River County, Mississippi, on the 14th day of March and the following proceedings were had and done.
The regular monthly meeting was called to order by President, Kathy Busco.
The roll call is as follows:
Kathy Busco Present
Ray Holman Absent
Jim Wells Present
Jim Danton Present
John Rodish Present
Dominic Verona Present
Don Williams Present
All members of the Board were present or accounted for. Kathy Busco stated for the record that this was the last meeting for Don Williams. Mr. Williams will be resigning his position since they are leaving the area. His term will expire in July so the Board will fill his position during the election process.
The Security Contractor’s Report was presented for February 2007.
The Chair entertained a motion to waive the reading of the Minutes of the Board meeting of February 14, 2007. Jim Danton acknowledged the motion, John Rodish seconded the motion. Unanimously approved.
The Chair entertained a motion to approve the Minutes of the Board meeting of February 14, 2007. Jim Danton acknowledged the motion, Dominic Verona seconded the motion. Unanimously approved.
Manager’s Report
1. The year end audit began on September 30th with Whitfield & Company PC. The new fiscal year began October 1st. The audit is being delayed due to staffing issues being experienced at Whitfield & Company.
2. The new gate cards and car, boat, and golf cart decals are now on sale now with a deadline of April 2nd.
3. Bids went out this past month for approximately 1,600 feet of perimeter fence installation on the North Hill side to the following companies: Holcomb Fence Company, Gulf Coast Fence Company, Strickland Fence Company, Charles Thigpen Fence, So-Tuff Fence, and Williams Fence. The resolution is forthcoming.
4. Next month in April, bid requests for repaving approximately two miles of roads and the lodge’s parking lot will be sent out.
5. The lake lowering began on January 2, 2007. The valve was closed on February 26, 2007.
6. On March 7th, HAWL sold lot #1352, which is located on 103 Charwood Drive, for $6,500. The resolution will be forthcoming
7. The generator on well #2 has been removed and the building has been repaired.
8. The Maintenance Department built a metal cover over the new generator located at well #3. The materials were obtained from Pattens Metal at a cost of $913.00.
9. A new chlorine regulator was purchased from Coast Chlorinator and Pump Company for well #2 at a cost of $827.00.
10. The following is a report of our delinquent accounts:
1 account is on a payment plan $ 178.08
46 accounts are in the process of being worked in-house $ 7,817.64
17 accounts have received judgements $ 31,950.06
Total $ 39,945.78
234 accounts were assessed the $12.00 late fee in February.
STANDING COMMITTEE REPORTS
1. Architectural/Variances - Presented by Dominic Verona.
The number of houses to date, including new home construction in this report are 929. The architectural committee approved the following: (3) New Homes, (2) Concrete Drives, (2) Shed, (1) Bulkhead, (1) Garage.
2. Finance Committee Report – Presented by Jim Danton.
$ 2,281.13 Hancock Bank Checkbook Balance (Operating Account)
1,200.00 Petty Cash
1,364.76 Cash – Payroll
$ 4,845.89 Total Checkbook, Payroll, and Petty Cash
$ 65,237.08 Hancock HIMMA Savings
37,193.04 BankPlus Capital Account
45,241.88 Regions Bank (formerly Union Planters Bank) Capital Account
64,623.57 First Southern Bank Money Market Account
63,299.02 First National Bank – Board Contingency Account
$ 275,594.59 Total Savings
$ 50,000.00 CD’s Bank Plus
40,000.00 CD’s Edward Jones
35,000.00 CD’s Regions Bank
$125,000.00 Total CD’s & Investments
TOTAL RESERVE $400,594.59
GRAND TOTAL $405,440.48
$ 74,897.67 Checks and Debits made 01/26/07 through 02/25/07.
$ 287,073.41 Deposits made 01/26/07 through 02/25/07.
On March 7, 2007, during the work session the Board of Directors reviewed checks #019648 through #019706 which were disbursed 01/26/07 through 02/25/07.
3. Security Safety, Fire Committee & Boat Sub-Committee – John Rodish
We have installed new gates and locks at the air strip and at the RV Park to prevent trespassing into these areas. Head sets are now being utilized at the guard house to facilitate the efficiency of the security personnel. New lights have also been installed at the gates so that the decals can be seen more easily.
Complaints have been received about shots being fired in the stable area at night. The location has not been established but it would seem that the sound was coming from across the interstate. Protocol for repeated incidences will be to call 911 and alert the Sheriff’s Office.
In an update on the Southgate, Mr. Rodish reported that HAWL has hired an attorney in Poplarville to avoid possible “conflict of interest” with any local lawyers. Research is still being done as to the legality of the City mandating the gate stay closed and what, if any, precedence there is for such a case. It should be going to court sometime in the near future and the community will be kept informed.
4. Parks and Recreation - Jim Wells
Don Williams has put together an outline, which will give the Committee a goal to work towards. Mr. Wells is requesting as much involvement as possible. There will be information in the Echoes Newsletter which delineates the organizations and clubs we currently have and will ask for volunteers to serve on the various committees.
5. Lake Quality - Don Williams
Lake valve was closed on February 26th and the lake level is coming up. Water samples were not taken this month due to the valve being opened.
Rainfall data for the month of February was measured at 3.34” which is 2.5“ below the 30 year average of 5.92”; year-to-date average 9.13” which is 2.34“ below the 30 year average of 11.47”.
Mr. Williams took the opportunity to say his thanks to the Board and the other property owners for making this one of the nicest communities in which they have ever lived. Mr. Williams shared his personal observation that what makes it such a nice place to live is, in part, due to the involvement of the people in this community. He stressed the importance of increasing that involvement to accommodate the growth of the area and to meet the unique needs of the diverse individuals coming into the area.
Ms. Busco informed those who might not know, that Mr. and Mrs. Williams were responsible for much of the work done to update the restaurant. They have contributed a lot to our community and they will be missed.
6. Long Range Planning – Ray Holman
No report was given.
7. Social Committee – Kathy Busco
The flea market is coming up in May and there will be a dance in July. The committee is working on some other things at the next meeting Sunday, March 18, 2007. They will be getting more details together for the next Board meeting.
8. Public Affairs – Kathy Busco
This committee was established to study the possible incorporation of Hide-A-Way into a city. There has been much research and the studies are on-going. We have contacted an attorney but are at a stand-still at the moment. There are many positives but also some negatives which will have to be considered. Millage is one of those issues. Once we have more information, we will present it to the property owners so that any questions or concerns can be addressed.
Mr. Danton took the opportunity to announce that a group from Hide-A-Way will be leaving Monday to go to Hide-A-Way in Tyler, Texas to study their methods of operating and to seek information about their annexation. He also pointed out that there are differences in the state laws which could come into play in the consideration of annexation. The objective right now is to have a contingency plan in place should it become a viable option or if changes in the area at large mandate the plan to be implemented. It is necessary to budget accordingly at this point so that should we need to pursue this avenue, we will have the capital to proceed.
UNFINISHED BUSINESS
None
NEW BUSINESS
Resolution offered by Jim Danton and seconded by Dominic Verona on this 14th day of March, 2007.
WHEREAS, Hide-A-Way Lake Club, Inc. is the owner of lot number 1352 within the Hide-A-Way Lake Community, and:
WHEREAS, this lot was and/or had been offered for sale through the Hide-A-Way Lake Echoes and Ginn Reality, and:
WHEREAS, the following lot has been sold during the past fiscal year which began on October 1, 2006 and the date and for the amount indicated:
Lot Number 1352 March 7, 2007 $6,500.00
NOW THEREFORE be it resolved that the Board of Directors of Hide-A-Way Lake Club, Inc. approves the sale of the lot as identified herein for the amount indicated.
Kathy Busco – President For
Ray Holman – Vice President Absent
Jim Danton – Secretary/Treasurer For
Don Williams – Director For
Jim Wells – Director For
John Rodish – Director For
Dominic Verona – Director For
Resolution offered by Dominic Verona and seconded by Jim Danton on this 14th day of March, 2007.
A resolution whereby the Board of Directors of Hide-A-Way Lake Club, Inc. approves the awarding of the contract for approximately 1,600 feet of fence installation on the North Hill side.
WHEREAS the north side of the Hide-A-Way Lake Community has numerous areas where either no fence or old barbed wire fence has deteriorated, and;
WHEREAS the new community of North Hill has now been well established and runs along the north side of Hide-A-Way Lake Community, and;
WHEREAS several property owners have expressed concern about the open areas between the two communities, and;
WHEREAS after six (6) invitations to bid went out and upon receiving five (5) bid quotes for the installation of approximately 1,600 feet of fence on the North Hill side from the following:
Company Name Bid Amount
Holcomb Fence Company $19,020.00
Gulf Coast Fence Company $19,066.08
Strickland Fence Company $20,704.00
Charles Thigpen Fence $21,472.00
So-Tuff Fence $25,230.00
Williams Fence Declined to Bid
NOW THEREFORE be it resolved that the Board of Directors of Hide-A-Way Lake Club, Inc. approves the awarding of the contract for approximately 1,600 feet of fence installation on the North Hill side to Holcomb Fence Company.
Kathy Busco – President For
Ray Holman – Vice President Absent
Jim Danton – Secretary/Treasurer For
Don Williams – Director For
Jim Wells - Director For
John Rodish – Director For
Dominic Verona – Director For
ADJOURNMENT
Motion to adjourn given by Kathy Busco, Dominic Verona seconded the motion. The meeting was adjourned by a unanimous vote of the Directors.
