March 10, 2010
BE IT REMEMBERED that the Board of Directors met in the Clubhouse, Hide-A-Way Lake, Pearl River
County, Mississippi, on the 10th day of March and the following proceedings were had and done.
The regular monthly meeting was called to order by President, Kathy Busco.
The roll call is as follows:
Kathy Busco, President Present
John Rodish, Vice President Present
Jim Danton, Secretary/Treasurer Present
Ron Scheuermann, Director Present
Donna Rushton, Director Present
Danny Stockstill, Director Present
Jim Wells, Director Present
All members of the Board were present or accounted for.
The Security Contractor’s Report was presented for February, 2010.
The Chair entertained a motion to waive the reading of the Minutes of the Board meeting of February
10, 2010. Jim Danton acknowledged the motion, John Rodish seconded the motion. Unanimously
approved.
The Chair entertained a motion to approve of the Minutes of the Board meeting of February 10,
2010. Donna Rushton acknowledged the motion, Danny Stockstill seconded the motion.
Unanimously approved.
MANAGER’S REPORT – Bruce Devillier
1. Per last year’s audit finding, our Capitalization Policy regarding the dollar amount was lowered from
$1,500 to $500.
2. Effective with the billing statements generated on February 25th, Coastal Waste Services garbage rate
increased 55 cents to a new monthly fee of $13.55. This increase is based on the consumer price index.
3. On March 4, 2010, the $40,000 CD with Edward Jones matured and was moved to Southern Bancorp
Bank at a rate of 2.25% for one year.
4. The capital expenditure of $4,538.58 was paid last month for the capital purchase of a new boat motor
for the Security boat from Mid Stream Marine.
5. The new 2010 orange gate cards and car, boat, and golf cart decals are now on sale with an expiration
deadline of May 2nd for the old light blue color.
6. The lake valve was closed on February 26th as scheduled.
7. A handicap accessible ramp was installed at the lower level of the lodge by the parking area.
8. The sign-up period for connecting to the Pearl River County Utility Authority sewer system is now over.
A total of 817 properties signed up: 803 houses, 8 lots that are planning on building this year, and 6
HAWL common properties.
9. The warranty deed and right-of-way easement for the sewer lift station located at the firehouse back
parking area has been signed for the Pearl River County Utility Authority.
10. The Building Code has been revised i.e. to include centralized sewer and to address surface drainage.
An updated copy will be presented to the Board next month for their review.
11. On March 4th, a letter was mailed to all property owners residing on Woodlawn Drive and Southgate
Drive regarding the plans for the Southgate guard house entrance traffic flow and making Woodlawn
Drive a no-through street. This change is scheduled to occur in August of this year.
12. The following is a report of our delinquent accounts:
54 accounts are in the process of being worked in-house $ 14,159.29
18 accounts have received judgments and/or being worked by attorney $ 41,398.51
Total $ 55,557.80
194 accounts were assessed the $15.00 late fee in February.
STANDING COMMITTEE REPORTS
Architectural/Variances – Jim Wells
The number of houses to date, including any new home construction in this report are 947. The architectural
committee approved the following: (3) additions, (2) bulkheads, (1) shed, (1) chain link fence and (1) repair.
Finance Committee Report – Jim Danton
$ 29,391.44 BANKPLUS – Operating Account
1,200.00 PETTY CASH
2,500.00 BANKPLUS – Payroll Account
$ 33,091.44 TOTAL CHECKBOOK, PAYROLL, AND PETTY CASH
$ 64,998.09 BANKPLUS – Business Resource Account
44,907.69 BANKPLUS CAPITAL RESERVE ACCOUNT
50,175.51 REGIONS BANK CAPITAL RESERVE ACCOUNT
97,691.84 FIRST NATIONAL BANK - BOARD CONTINGENCY ACCOUNT
2,511.78 EDWARD JONES MONEY MARKET ACCOUNT
$260,284.91 TOTAL SAVINGS
$ 51,736.77 CD - BANKPLUS
40,000.00 CD - Edward Jones
35,000.00 CD - Edward Jones
25,000.00 CD – Edward Jones – Water System #1
25,000.00 CD – IberiaBank – Water System #2
$ 176,736.77 Total CDs
TOTAL RESERVE $437,021.68
GRAND TOTAL $470,113.12
$146,187.45 Checks and Debits made 01/26/10 through 02/25/10 from BankPlus Operating Account
$142,284.79 Deposits made 01/26/10 through 02/25/10 from BankPlus Operating Account
On March 3, 2010, during the work session the Board of Directors reviewed checks #024248 through
#024330 which were disbursed 01/26/10 through 02/25/10.
Security Safety, Fire Committee & Boat Sub-Committee – John Rodish
The Security Committee did not meet last month since there were no appeals scheduled. The Board
approved Norman Crasson for the Security Committee by unanimous vote. The Southgate is working well
with many positive comments having been received. Just a reminder: the speed limit is 20 mph for the first
quarter mile, no big trucks or trailers of any sort will be allowed, and only vehicles with decals will be allowed
entrance as per the Court mandate.
Lake Quality – Danny Stockstill
Water samples were collected on March 3, 2010 from four locations. One sample (inlet) was above the
maximum allowable Mississippi standard level for recreational waters.
Rainfall for the month of February was not available at the time of this report.
Synopsis of 2009 rainfall: Rainfall was below average from January through September when the deficit
reached 17.21 inches. However, we received 29.05 inches in October, November and December.
SUMMARY: Rainfall received in 2009 was 69.21 inches
30 year average in our area was 62.80 inches
Thus, rainfall in 2009 was 6.41 inches above average
Long Range Planning – Kathy Busco
The Committee is working on the Southgate guard house as well as remodeling the existing guard house
and road repaving for this coming year.
Social Committee – Ron Scheuermann
The Committee met and discussed upcoming events: the Fishing Rodeo is April 24th (with a rain date of May
8th); the Flea Market is May 1st (with a rain date of May 15th); the Brunch, Bingo and Boutique is May 25th with
lunch served at 12:00 noon; the Recycling Drive is scheduled for May 8th and there will be a coupon for 10%
off any meal at the restaurant during the month of May for those individuals who donate their recyclables.
Public Affairs – Donna Rushton
The Public Affairs Committee did not meet; the Chairman of the Committee has resigned so the three
committee members who are left are Chet Wilcox, Debra Warner and Jervis Burns. We will either have to
add more committee members and/or pick a new chairman. The Memorial Tree Committee has had two
trees donated since December. One in memory of Marie Grieshaber by the Hide-A-Way Lake Garden Club
and the second one for Euell Hitt from Susie S. Estapa.
UNFINISHED BUSINESS
None
NEW BUSINESS
None
ADJOURNMENT
Motion to adjourn given by Jim Danton, Danny Stockstill seconded the motion. The meeting was adjourned
by a unanimous vote of the Directors.
KATHY BUSCO, PRESIDENT
JIM DANTON, SECRETARY/TREASURER
