BE IT REMEMBERED that the Board of Directors met in the Clubhouse, Hide-A-Way, Pearl River County, Mississippi, on the 10th day of October and the following proceedings were had and done.
The regular monthly meeting was called to order by President, Kathy Busco.
The roll call is as follows:
Kathy Busco, President Present
John Rodish, Vice President Present
Jim Danton, Secretary/Treasurer Absent
Beth Ennis, Director Present
Donna Ruston, Director Present
Danny Stockstill, Director Present
Jim Wells, Director Present
All members of the Board were present or accounted for.
The Security Contractor’s Report was presented for September 2007.
The Chair entertained a motion to waive the reading of the Minutes of the Board meeting of September 12, 2007. Jim Wells acknowledged the motion, John Rodish seconded the motion. Unanimously approved.
The Chair entertained a motion to approve the Minutes of the Board meeting of September 12, 2007. Donna Rushton acknowledged the motion, John Rodish seconded the motion. Unanimously approved.
Manager’s Report
1. Our fiscal year ended on September 30, 2007. The new fiscal year began October 1, 2007. Whitfield and Company PC has begun the audit on last year’s business and to complete our tax returns.
2. Huey Stockstill, Inc. completed our 2007 capital expenditure repaving project. The lodge parking lot, two miles of roads and the road to the lower lodge level with a parking pad was repaved. On September 25, 2007, Huey Stockstill, Inc. was paid $206,277.30 from our capital reserve fund. The total cost for this job was $7,922.70 under budget.
3. On October 2, 2007, Robbie Robinson, Inc. completed striping the main repaved roads and the lodge parking lot. The project’s total cost of $12,185.20 will be paid this month.
4. On October 3, 2007, the $35,000 CD, which had matured at Regions Bank, was transferred to Edward Jones with a rate of 4.85%.
5. HAWL is conducting a poll with property owners on the proposal to install sewer collection lines in our community. It was mailed with the September statements with a reply date of October 25th. The results will be tabulated for the November work session. The cost for the lines to come in is $2,000 per lot owner. If the property owner chooses to connect their home to the lines, it would be an additional $5,000 (worst case scenario as per the PRCUA). Last month the Pearl River County Utility Authority (PRCUA) informed HAWL that grant funding would be available to cover the wastewater treatment plant cost associated with our sewage system. This funding would save each property owner who chooses to connect approximately $2,000 should the property owner elect to connect to the actual sewer system. Should this poll show that the majority of the community is interested further information including final cost, financing options and system questions would be pursued. The PRCUA has given HAWL the okay to conduct our own vote, so there will be no worries or uncertainties about their (PRCUA) rules or a non-returned ballot being a “yes” vote. This vote would be done just as our elections are held in the community, and the majority would determine the outcome.
6. On November 28, 2007, the Lake Quality Committee will meet with MSU Extension Service for the “Lake Management Program”. The board is invited to attend.
7. On October 2, 2007, Dungan Engineering inspected the bridge at a cost of $950. We are awaiting the final report.
8. Our water system was inspected on September 4, 2007, by the Mississippi State Department of Health. We received an overall capacity rating of 4.7 out of 5.
9. Thirty-eight septic tanks were inspected in September: 25 were okay, 1 needs a tee replacement, 2 had field line issues, and 10 require pumping.
10. The following is a report of our delinquent accounts:
42 accounts are in the process of being worked in-house $ 8,286.64
14 accounts have received judgments $ 31,323.91
Total $ 39,610.55
On September 20, 2007, 11 delinquent cases were submitted to attorney Rick Norton of Bryan Nelson Firm.
2 delinquent cases will be submitted to Justice Court for garnishment of wages.
168 accounts were assessed the $12.00 late fee in September.
STANDING COMMITTEE REPORTS
Architectural/Variances – Jim Wells
The number of houses to date, including the new home construction included in this report are 939. The architectural committee approved the following: (1) new home, (4) additions, (1) shed, (1) driveway, and (1) chain link fence.
Finance Committee Report – Jim Danton (read by John Rodish)
$ 35,520.75 Hancock Bank Checkbook Balance (Operating Account)
1,200.00 Petty Cash
5,035.09 Cash – Payroll
$ 41,755.84 Total Checkbook, Payroll, and Petty Cash
$ 64,998.09 Hancock Bank – Business Resource
2,500.00 BankPlus Capital Reserve Account
2,500.00 Regions Bank (formerly Union Planters Bank) Capital Reserve Account
63,236.44 First National Bank Board Contingency Account
$133,234.53 Total Savings
$ 50,000.00 CD’s Bank Plus
40,000.00 CD’s Edward Jones
35,000.00 CD’s Regions Bank (formerly Union Planters Bank)
$125,000.00 Total CD’s & Investments
TOTAL RESERVE $258,234.53
GRAND TOTAL $299,990.37
$ 90,157.67 Checks and Debits made 06/26/07 through 07/25/07
$139,133.33 Deposits made 06/26/07 through 07/25/07
$ 84,691.64 Check and Debits made 07/26/07 through 08/25/07
$132,629.89 Deposits made 07/26/07 though 08/25/07
$351,413.92 Checks and Debits made 08/26/07 through 09/30/07
$461,109.14 Deposits made 08/26/07 through 09/30/07
On October 3, 2007, during the work session the Board of Directors reviewed checks #020179 through #020290 which were disbursed 08/26/07 through 09/30/07.
Security Safety, Fire Committee & Boat Sub-Committee – John Rodish
The Security Committee met on September 19, 2007. Discussion was held regarding the possible revisions of the violations citation ticket forms to reduce the amount of writing the patrol officer has to do as well as making the completed forms more readable. Also discussed was the number of residents who neglect to change their license plate to Mississippi plates after moving here from other states to avoid paying the taxes on the car’s value. This is neither legal nor ethical since those resources support our county. Another issue discussed at the committee meeting is those visitors who come to the gate who have not been called in by the property owner. When Security has to call the property owner to confirm an individual is expected, the delay holds up others who are trying to come into the gate. Please notify Security when visitors are anticipated including anyone you may be expecting such as pizza and other delivery people, contractors, etc. Yard care people and contractors can get a contractor pass from the office so please encourage them to do so. The pass eliminates the need to be called in by the property owner each time they have work to do here. By assisting Security in this way, not only is it being considerate to your fellow property owners, it helps Security to take care of the needs of everyone. Security continues to do a good job enforcing the rules and regulations which have been given to them to enforce.
Lake Quality – Danny Stockstill
Lake-water samples were taken from four locations on October 3, 2007. All samples were below the maximum allowable Mississippi standard level for recreational waters.
Rainfall for the month of September was unavailable at the time of this report.
Long Range Planning – Kathy Busco
The committee will be working on long range planning in the next month.
Social Committee – Beth Ennis
The flea market was held last Saturday, October 6. There were approximately 32 vendors who participated. Thanks to the Social Committee who came out to help set up as well as to Security for their assistance with traffic and parking. Upcoming events include the Halloween Ball on October 20th, which at a cost of $25 participants get food, drinks and a live band. The band will be High Rise and we are looking forward to their performance. Santa arrives on December 1st, which is also the kick off for Hide-A-Way Lake’s Toys For Tots campaign. The Social Committee is issuing a challenge to all organizations to make a donation so that we can make our goal of 900 gifts donation. Uniformed Marine personnel may be here to help us that morning and we are looking forward to a huge participation.
Public Affairs – Donna Rushton
The Public Affairs committee wrote a letter urging our legislature to work on some type of legislation which would allow communities to vote on whether or not they want to be annexed. It was sent out to Governor Barber, Lt. Governor Amy Tuck, Senator Sidney Albrittion, Senator Ezell Lee, Representative Herb Frierson and Representative Mark Formby. The only one who has responded to the letter so far has been Representative Formby who has, in the past, tried to introduce this type of legislation but did not have enough votes to carry it forward. Everyone is encouraged to send in letters supporting this legislation– templates are available to download from the Hide-A-Way Lake website should you elect to use them. The legislators’ names and addresses are also listed. Copies of the letter are available in the HAWL office for those who do not have internet access.
UNFINISHED BUSINESS
None
NEW BUSINESS
None
ADJOURNMENT
Motion to adjourn given by Kathy Busco, John Rodish seconded the motion. The meeting was adjourned by a unanimous vote of the Directors.
Candidates for the Pearl River County Sheriff, Board of Supervisors for District 5, and Constable presented their comments and were available for questions and conversation following the Board of Directors meeting. Those candidates attending were David Allison and Dan C. McNeill, candidates for County Sheriff, Sandy Kane Smith and Timothy L. Prince, candidates for Board of Supervisors, and Zelbert Miley who is running for the office of Constable of Pearl River County.
